The system tracks permit deadlines, not the manager's memory
A digital operations logbook, asset records from the branch down to the device, and reports filled with data already in the system. AI loads the documents and your member of staff approves them.
Three problems we solve
Each of them starts innocently and only costs you once there is no time left to react.
A simple answer takes half a day
Someone asks about the history of well number four, and you ring round three departments and leaf through a binder. After implementation the answer is in the asset file: documents, measurements, tests and costs in one place, linked to that specific well.
A person tracks the deadline, not the system
As long as permit dates live in someone else's calendar, one absence is enough for a deadline to slip by unnoticed. WMS tracks a dozen or more types of deadline in the background and flags them well before the date, regardless of who is at work.
An electricity bill with no address
Pump energy is usually a water utility's highest operating cost, and the invoice shows only a total. WMS converts it into indicators comparable across assets, so you can see which one is consuming disproportionately much.
Who WMS is for
Municipal and communal water utilities
Municipal water and sewerage companies and communal utilities managing public intakes - from a handful to several dozen wells.
Water associations
Smaller operators supplying water to municipalities, housing estates, housing cooperatives and dispersed customers.
Industry with its own intakes
Production plants, mines and factories operating their own deep wells for process needs.
What WMS can do
One environment for the entire intake life cycle - from the well record sheet to the annual report.
Why WMS
What sets WMS apart from spreadsheets and separate tools.
From the well to the report
Physical infrastructure, the operations log, all regulatory reporting, energy costs and the laboratory - in one system instead of several tools and spreadsheets.
The AI proposes, a person approves
Documents are read automatically, but every result is only a draft with a visible confidence level. Nothing becomes an official record without approval - speed without losing reliability.
Ready for 2026
Built-in support for drinking water risk assessment (EU Directive 2020/2184) - you are ready for the obligation before it takes effect.
Energy as a saving
PLN/m³ and kWh/m³ indicators, station benchmarking and power exceedance detection give you concrete arguments for renegotiating contracts - a real reduction in the largest cost.
What it looks like in practice
Organisation dashboard
A configurable dashboard showing the state of the business: water level trends, the number of permits and wells, and twelve months of abstraction. The key indicators on one screen.
Well register
A well register with code, name, assigned intake, status, municipality and coordinates. Filtering and search across the whole asset base - the foundation of the digital operations logbook.
Compliance and reporting
Water permits, risk analyses and water safety plans, plus periodic reports: Polish Waters fee declarations, Central Statistical Office returns, waste database filings and emissions (KOBiZE/E-PRTR) - in one place, with deadline tracking.
Reports and exports
Ready-made PDF reports and CSV exports: abstraction, water level, water quality, permit status, and energy and energy intensity - filtered by date, intake and well.
Integrations
WMS works with official systems to reduce manual work and maintain compliance.
The national business register
When an organisation is registered, the system automatically pulls the company name and address from the official register using the VAT or court register number. Faster and without errors.
The national e-invoicing system
Energy invoices can arrive automatically from the National e-Invoicing System. Compliance with the e-invoicing obligation without entering bills by hand.
Document reading (AI)
The AI engine reads uploaded decisions, record sheets, invoices and test results and prepares initial drafts. It automates data entry and archive migration.
Control
Telemetry readings from the Control module (level, flow, power) available directly in the well file - remote oversight without a trip to the site.
The GIS mapping module
A spatial view of the whole infrastructure based on the coordinates of branches, stations, intakes and wells.
The field application (FSM)
One login connects the office with the field - infrastructure and permit data feeds crew work orders, with no double entry.
Three things we hear before a WMS decision
Answers without waiting for a sales conversation.
"We have ten years of paper archives"
That is exactly why migration runs through AI reading. You upload decisions, record sheets and test results, and the system prepares draft records with a marked confidence level. Your member of staff approves instead of re-typing.
"Our reports use a non-standard format"
As standard we support Polish Waters, the Central Statistical Office, the Sanitary Inspectorate, the waste database, KOBiZE and E-PRTR. If your authority requires a different format, we prepare a custom template as part of the implementation.
"Risk assessment is not a problem until next year"
The obligation under Directive 2020/2184 covers three layers and an exchange of data with an assessor. The module is already in WMS, so you can start gathering the input data now rather than in the month of the deadline.
Frequently asked questions
How long does a WMS implementation take?
How does AI document reading work?
Does WMS integrate with our existing telemetry?
Which regulatory reports and returns does WMS handle?
What happens as a water permit approaches expiry?
Does WMS support the new drinking water risk assessment?
Where is our data hosted?
What does the commercial model look like?
Materials and contact at hand
The code opens the page directly on your phone. You will find the same set at our trade fair stand.
We start from your deadlines, not from a presentation
In the first conversation we go through the list of permits, reports and archives that need to be migrated. You come away with a pilot scope, not a quote.